Ad-sol Nissin's Sustainability Ad-sol Nissin's Sustainability

Sustainability

Personal Information Protection Policy

Personal Information Protection Policy

Ad-Sol Nissin contributes to the development of our customers and society through our IT solution business, including software development, information processing services, and system sales.
In our business activities, we handle a variety of information, including personal information entrusted to us by our clients. In light of this background, we have implemented the following personal information protection policy, which we will disseminate to all executives and employees, in order to establish a management system to appropriately protect all information assets handled by our company.

  1. We shall make company-wide efforts to protect personal information.
  2. We shall comply with all relevant laws and regulations.
  3. We shall prevent accidents from occurring and implement corrective measures.
  4. We shall respond to complaints and inquiries within a reasonable timeframe.
  5. We shall strive to continuously improve our internal system for personal information protection.

Handling of Personal Information


  1. Business Operators which Handle Personal Information
    Ad-Sol Nissin Corporation
    4-1-8 Konan Minato Ward, Tokyo
    Representative Director and President Toshiaki Shinozaki
  2. Personal Information Management System
    We have established internal rules for the handling of personal information and have appointed a person responsible for the management of personal information in each department under the supervision of the Personal Information Protection Manager, who is responsible for our handling of personal information.
  3. Collection and Purpose of Use of Personal Information
    The personal information we hold and its purposes of use are as follows.
    Personal information received from our clients will be handled only to the extent necessary to achieve the purpose of use.
    1. Personal information of persons who inquire about our business, services, etc.
      - To respond to inquiries
    2. Personal information of users of our services
      - To provide the necessary support for the use of our services
      - To conduct surveys on our services
    3. Personal information of outsources of our development business
      - To execute our business operations through the fulfillment of contracts
    4. Personal information of shareholders
      - To send business activity reports, etc. to shareholders
    5. Personal information of employment applicants
      - To conduct screening procedures for employment applicants
    6. Personal information of our employees
      - To provide employee benefits and manage employees
    7. Images recorded by security cameras and other monitoring devices
      - To enhance security and ensure safety
  4. Provision of Personal Information to Third Parties
    We will not disclose or provide personal information of our clients to third parties except in the following cases:
    1. When providing personal information in accordance with laws and regulations, including in the case of investigations conducted by a public agency in accordance with laws and regulations
    2. When providing personal information necessary for judicial proceedings (including quasi-judicial proceedings)
    3. When providing personal information is necessary to protect the life, health, property or other important interests of our customers or the public
    4. When providing personal information to our agents, subcontractors and the like, who are obligated to maintain confidentiality to us, to the extent necessary to carry out the purpose of use
  5. Provision of Personal Information to Third Parties Located in Foreign Countries
    In the course of performing entrusted services, the Company may re-entrust part of the operations involving the handling of personal information to third parties located in foreign countries. In such cases, personal data may be provided to those third parties to the extent necessary to achieve the purposes described under "Purpose of Use."
    When re-entrusting such operations to a third party located in a foreign country, the Company will provide the necessary information to its business partner (the entrusting party) and consult with them in advance. The Company provides personal data only to third parties located in foreign countries that have implemented measures equivalent to those required under the Act on the Protection of Personal Information of Japan.
    (1) Name of the Foreign Country
    　　Socialist Republic of Vietnam
    (2) Personal Information Protection System in the Foreign Country
    Information regarding the personal information protection system of the above country is available in the Personal Information Protection Commission's report: https://www.ppc.go.jp/enforcement/infoprovision/laws/offshore_report_vietnam/
    The Company has implemented appropriate security control measures after understanding the personal information protection system of that country.
  6. Outsourcing the Handling of Personal Information
    We outsource some of our operations related to personal information to outside companies. We consider managing our contractors to be of the utmost importance, and when outsourcing our operations, we select contractors recognized as having a sufficient level of protection for personal information, and clarify the obligations considered necessary through contracts with them and other means.
    In addition, we require the outsource to handle personal information appropriately and continuously supervise and audit them as necessary in order to safely manage such information.
  7. Security Control Measures
    As a PrivacyMark-certified company, we implement organizational, human, physical, technical, and external security measures to prevent incidents involving the handling of personal information.
    (1) Organizational Security Measures
    1. We have established an organizational framework for the protection of personal information.
    2. We have established security policies, rules, and procedures based on our Information Security Policy and operate them accordingly.
    3. We conduct self-inspections by personnel handling personal information, internal audits, and management reviews, and implement improvements based on the results.
    (2) Human Security Measures
    1. We provide employees with regular education and training regarding the appropriate handling of personal information and the implementation of our Personal Information Protection Management System.
    2. Employees are required to submit confidentiality pledges regarding the handling of personal information.
    3. We have entered into confidentiality agreements with business partners and subcontractors.
    (3) Physical Security Measures
    1. Security levels are defined, and access to facilities is controlled through IC card-based entry and exit management.
    2. Dedicated rooms for handling personal information are established.
    3. Measures are implemented to prevent the theft, loss, or unauthorized disclosure of equipment, electronic media, and other assets containing personal information.
    4. We ensure the secure deletion of personal information and the safe disposal of equipment and electronic media.
    (4) Technical Security Measures
    1. Strict access control measures are implemented.
    2. We have introduced mechanisms to protect against unauthorized access and malicious software from external sources.
    (5) Understanding of the External Environment
    1. When handling personal information in foreign countries, we identify and understand the personal information protection systems of the relevant countries and implement appropriate security control measures accordingly.
  8. Requests for Notification of Purpose of Use, Disclosure, Correction, Addition or Deletion, Suspension of Use, Erasure, Suspension of Provision to Third Parties, and Disclosure of Records of Provision to Third Parties of Personal Information
    We accept requests from individuals regarding their personal information.For inquiries regarding such requests, please contact the Personal Information Consultation Desk below. Please contact the Personal Information Consultation Desk for details regarding the applicable procedures.
  9. Personal Information Protection Manager
    Ad-Sol Nissin Corporation
    Information Systems Dept.
    General Manager Masayuki Nakayama
  10. Contact Point for Inquiries Regarding Personal Information
    4-1-8 Konan Minato Ward, Tokyo
    Ad-Sol Nissin Corporation
    Human Resources Dept. (Personal Information Consultation Desk)
    Contact
  11. Authorized Personal Data Protection Organization
    Name of the Authorized Personal Information Protection Organization and Contact Point for Filing Complaints Regarding the Handling of Personal Information
    　Name of the Authorized Personal Information Protection Organization
    　　Japan Institute for Promotion of Digital Economy and Community
    　Contact Point for Complaint Resolution
    　　Personal Data Protection Complaints Office
    　Address
    　　Roppongi First Building, 1-9-9 Roppongi, Minato-ku, Tokyo 106-0032, Japan
    　Telephone Numbers
    　　+81-3-5860-7565
    　　0120-700-779 (Toll Free)
    　(Note) This is not a contact for enquiries about our products or services.


On our corporate website (https://adniss.jp/, hereinafter referred to as the "Website"), we use cookies and similar technologies (hereinafter collectively referred to as "Cookies") to improve your convenience, analyze website usage, and provide optimized information, including for sales and marketing activities.
Cookies are small data files exchanged between a website and your internet browser when you visit the website and stored on your device. This mechanism enables the Website to recognize returning users. Unless we have obtained the user's prior consent, the Website does not use Cookies to obtain information that can directly identify an individual.

  1. Information Collected and Association with Personal Information
    The information collected through Cookies on the Website may include IP addresses, browser types, pages viewed, duration of visits, and access dates and times.
    As a general rule, this information does not, by itself, identify a specific individual. However, if you provide personal information such as your name, company name, or email address through inquiry forms, document download forms, or similar means on the Website, we may use marketing support tools implemented by our company to associate and manage such personal information together with web browsing history obtained through Cookies, both before and after the individual is identified.
    In such cases, we will treat the combined information as personal information and manage it appropriately in accordance with our Personal Information Protection Policy.
  2. Purposes of Use
    We use the collected information for the following purposes:
    1. Improving Website Usability
      To provide an optimal browsing experience, including reducing the need for you to repeatedly enter information.
    2. Website Usage Analysis (Google Analytics)
      To analyze website traffic and usage trends and utilize the findings to improve our content and services.
    3. Marketing and Sales Activities (Hot Profile)
      To provide information about products and services tailored to users' interests and preferences, offer relevant materials, and enable our sales representatives to contact you when appropriate.
  3. Use of Google Analytics
    The Website uses Google Analytics, a web analytics service provided by Google LLC, to understand how the Website is used. Google Analytics collects data through the use of Cookies and similar technologies. The collected data is processed in an anonymous manner. For more information about how Google collects and processes data, please refer to the following page:

    4. How Google uses information from sites or apps that use our services

  4. Information on External Transmission Under the Telecommunications Business Act
    The details of the information transmitted from your device to external servers through this Website are as follows:
    5. Third-Party Recipients
    (Tool Name)    		 Information Transmitted Purposes of Use
    Google LLC
    （Google Analytics）     		• Browsing history
    • IP address
    • Device information
    • User identifier (Client ID)     		By the Recipient:
    • Service provision
    • Fraud prevention and security
    By Our Company:
    • Website access analysis
    • Understanding and analyzing Website usage
    Hammock Corporation
    (Hot Profile)    		 • Browsing history
    • IP address
    • Device information
    • Information entered in forms and similar fields
    • User identifier (Cookie ID)     		By the Recipient:
    • Service provision
    • Maintaining security
    By Our Company:
    • Conducting B2B marketing and sales activities tailored to your interests and preferences
  5. Disabling Cookies (Opt-Out)
    You may refuse the use of Cookies or delete Cookies that have already been stored by changing your browser settings. Please refer to your browser's help documentation for instructions on how to configure these settings.
    Please note that if you disable Cookies, some features of this Website, including form submission functionality, may not operate properly. If you would like to opt out of analysis by Google Analytics specifically, you may use the following browser add-on provided by Google:

    6. Google Analytics Opt-out Browser Add-on

  6. Contact Information
    f you have any questions or concerns regarding our use of Cookies and similar technologies on this Website, please contact us using the contact information below.